Last updated on August 27th, 2017 at 06:50 am
When it comes to charity event planning, nothing is worse than having “planners’ block.” It can happen to anyone, even the experienced.
What happens when you’re just starting out in the event planning business, though? Not all fundraisers have the best event planners in the land.
1. Form a Charity Event Planning Committee
You can’t plan an event by yourself, no matter how good you think you are. Get a group of trustworthy people that have connections. If they have charity event planning experience, all the better.
Make sure to include trustees, volunteers, and people who will be doing the brunt of the work. It’s no use having just planners in your committee. There needs to be someone there who actually has experience at setting everything into place.
The whole idea of the committee would be to find people who are almost as passionate as you about the event. You need talkative people who have no trouble communicating what the event will be about.
Let’s say one of your friends likes Jeff Allen’s stand-up comedy a lot. He’s seen a dozen of his shows and all of his YouTube videos. He likes his style of clean comedy and feels it would go well with the nature of the fundraiser.
If you listen to his recommendation, you’ll get him pumped up for the event. What you can do in this case is ask him to promote the event and invite his friends for the gala!
2. Consider a Proper Budget
You have no idea how invested people can get in charity event planning. Some even forget they’re out to make an earning for the cause.
Think about how much your event costs. If you can, get a consultant to make an estimate. They’re also likely to tell you how feasible and successful your event could be in your area.
On the other hand, if you have some experienced volunteers on your committee, you won’t need a consultant. They’ll be able to tell you what works and what doesn’t.
In fact, the following question should be on your mind: How much are you willing to invest for your cause? Think about how you’re going to pay for the following:
- Food and refreshments for the guests
- Payment for your bartenders and waiters
- The rent for where you’re going to hold the gala
- Advertising for the event
- Transportation and parking for attendees
3. Sponsorships Will Get You Far, But Don’t Go Overboard
Not everyone has the budget to be careless about the charity event planning. Find organizations who believe in your cause, and negotiate a sponsorship with them.
But be careful so that you don’t go overboard. Too many sponsors and the only thing on your mind will be how to please every one of them. Consider one or two sponsors who are more likely to donate to your cause.
You also need to consider if the sponsors agree with your choice of entertainment. Some of them might have different beliefs, and may not be appreciative.
Are you planning a fundraising gala and don’t know what your guests would enjoy? Give us a call and we’ll find something tailored to your needs!