When it comes to charity event planning, there is no need to rush the process. If you do so, you might end up regretting it because it did not turn out as good as it could have.
This would be a shame, not only for the event planners and the people who invest in their services but also for the poor souls who depend on the success of the charity.
However, there is no need to start worrying about everything, since there is an easy fix to this. All you need to do is learn about serious charity event planning mistakes and avoid making them:
1. Not going with a professional auctioneer
This is a huge mistake many event planners make when it comes to organizing a charity fundraiser.
You might think that you will save money by just letting somebody on your staff handle the live auction, but you would be wrong.
It is important to understand that professional auctioneers are worth every penny since it is their job to get everybody in the room to invest money in your cause. If you just go with an amateur, you risk losing large potential investments.
Plus, charity event planning requires you also to spend money on hiring bid spotters. Keep in mind that professional auctioneers have their bid spotters, so you will not have to invest in such services.
2. Overlooking crowd control is a huge charity event planning mistake
When the live auction takes place, everybody needs to be in their seat and stay quiet. It might sound like something more appropriate for a school event, but it is important.
If you ignore this vital charity event planning aspect, then your auctioneers will be at risk of being ignored by the crowd since they will continue talking to each other without paying attention to the stage.
Be sure to make a loud announcement to let them know when the auction starts.
Also, don’t have waiters walking around during the auction because they will only distract guests from the sale and people will be tempted to walk over to them and ask for beverages or food.
Closing the cocktail bar is a good idea as well.
3. Using centerpieces that are too large
They might look beautiful, but once you install them you will notice that most of the audience will not be able to get a good look at the stage. If their view is blocked, then the auction will be a failure.
It is better to go with moderately-sized centerpieces that look beautiful and don’t inconvenience anybody. This way, the charity event will be a guaranteed success.
4. Forgetting about the entertainment aspect
You need to make sure the audience is entertained if you want them to be supportive of the event. This one is a must.
Go with entertainers who only use clean comedy because, this way, you will not have to worry about people being offended and leaving.
We can help you with the last part!
The Grable Group represents entertainers and comedians. Performers who have the talent and experience to offer a quality show at your charity event.
Your guests will be so impressed that they will be more than happy to demonstrate their support by donating money.
Feel free to contact us if you want to find out more about our services. You will not regret it!