Successful events are not planned in a few days, and fundraising banquets are no exception to this rule.
You need to put much thought into every aspect and make sure that you start organizing everything ahead of time. That way, you will be more flexible and have more time to adjust to certain unforeseen events that may occur.
In this article, we want to talk about the basics that you need to work on when planning a fundraising dinner or banquet.
Let’s get started.
The Basics When It Comes To Planning A Fundraising Banquet
1. Define the purpose
Before you start any planning, you need to have a purpose for the banquet so you can effectively communicate the event towards the attendees, staff, and sponsors.
You can gather support from the community and spark interest among donors only if they are well aware of what they can expect from the event.
2. Determine costs
A fundraising banquet can be more costly than your typical fundraising event, so you need to pay a little bit more attention to your budget.
Some of the typical costs you can take into consideration include food, drinks, venue, promotional activities, transportation, equipment and others depending on your event needs.
3. Set the ticket price
When determining the ticket price, you need to consider the location, the menu, and all the other costs associated with the event.
Selling tickets is highly recommended for fundraising banquets because it will help you raise money for your cause.
4. Organize fundraising activities
Aside from selling tickets, you need to think about what other fundraising activities you can set up so that you can raise money for your cause.
These activities should have the purpose of making the guests participate in.
Here are a few options you can consider: holding a raffle, a silent auction, set up sales booths, hold a contest, have a balloon pop.
5. Book entertainment
The success of your event will revolve around choosing appropriate entertainment for the banquet.
Depending on the event’s theme, and the cause you are advocating for, you need to book someone who can fit your vision and the purpose of the banquet.
You have plenty of options here, from bands, inspirational speakers, to clean comedians.
6. Find the venue
For the venue, you need to do a thorough research so you can find the best place that can accommodate all the attendees as well as the entertainment.
The environment for the event has to be inviting so that your guests can socialize. At the same time, it should be versatile enough so you can decorate it however you would like.
Thorough Planning Is The Key To Your Fundraising Banquet
If you ensure that every little detail is in order and you manage everything step by step, you will no doubt have a memorable event.
However, let’s not forget that no fundraising banquet is complete without quality entertainment.
At The Grable Group, we manage a select pool of speakers, comedians, and artists. That way, we can provide top-notch entertainment to every client.
If you want to work with us, don’t hesitate to contact us at (615) 283-0039. We look forward to hearing about your event needs.