Top 3 Biggest Mistakes People Make When Booking Christmas Party Entertainment

Written by Tim Grable

November 11, 2021

Christmas parties are one of those types of events which most people look forward to all year long.

So, suppose you’re in charge of organizing this year’s party. In that case, you’re probably already feeling the pressure of putting together an event that everyone, from the CEO to the latest hire, will enjoy.

To help make your job a little bit easier, we’ve put together a list of three pitfalls to avoid when booking Christmas party entertainment so you’ll have one less thing to worry about.

Let’s get to it!

Christmas Party Entertainment

1. Not Taking the Size of the Venue into Consideration

When booking entertainment for your Christmas party, it’s important to consider the size of your venue and how many guests will attend – as this will influence the type of entertainment you can book and if it is appropriate for your event.

For example, a close-up magician may be an excellent pick for a smaller event, as guests will get to experience the show up-close.

If you have a particularly large venue or a sectioned into multiple areas/rooms, you can also consider featuring numerous Christmas party entertainment acts. 

For example, you could greet your guests with a close-up magician or caricaturist at the drinks/reception area to break the ice and have a band or DJ playing in the dining room before the main evening entertainment begins.

DJ Entertainment 

Then you would direct the guest’s attention towards the stage where the main performance will take place (this can be anything from a comedy act to a variety show or a live music act).

2. Booking Entertainment based on Personal Preferences

This is a mistake that many event planners are entirely unaware they are making:

  • Booking Christmas party entertainment based on their taste (in music, comedy, etc.), but NOT considering if their guests will enjoy it too.

This is a common mistake because people are often excited about seeing their favorite acts live but don’t realize it may not be for everyone.

Here are a few ideas that can help you steer clear of this pitfall: 

  • Ask guests beforehand to vote on the type of entertainment they would prefer;
  • Make a list of the group’s interests and needs;
  • Keep the guests’ demographics in mind, as this often influences tastes (age, gender, income, education, etc.).

3. Waiting too Long to Book

Things like food, drinks, and decorations are all important – but they are secondary to creating an enjoyable experience for your guests.

If you nail the entertainment part, guests won’t remember that the chairs fit the decor perfectly.

That said, keep in mind that the holiday season is one of the busiest times for entertainers. 

With an increased demand for entertainment and a limited supply of entertainers, getting the best performers for your event starts to get increasingly difficult the more you wait.

This is why we recommend this:

As soon as you’ve secured a date and venue, you should book the entertainment – as booking too late means your first options may NOT be available.

We Can Help You Book the Best Christmas Party Entertainment

The Grable Group is a professional entertainment booking agency, and we can put you in contact with some of the best entertainers in the industry today.

From world-class musicians and magicians to inspiring speakers, top comedians, and much more, our roster of entertainers features a wide array of options to suit every occasion.

Start browsing now, and don’t hesitate to reach out to us at (615) 283-0039 if you have any questions.

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