Last updated on March 13th, 2018 at 06:26 am
There is much pressure when it comes to hiring corporate event entertainment for a special occasion. Whether it is for the Holiday party, for a product launch or a conference, you always need to bring something new.
It is a crazy idea to rely on the same type of entertainment over and over again. Your guests expect to be surprised.
So how do you approach this? We are happy you asked.
Here’s how to hire corporate event entertainment for any special occasion.
1. Discuss the Event Details with the Entertainer
It is a win-win situation:
- The artists will be interested in knowing more details about your event;
- You will be interested in finding out whether they are a good fit or not.
During this phase of the planning process, both parties should discuss the following:
- The type of event you are organizing;
- The budget;
- If the event has any particular theme;
- Details about the people who will attend.
2. Ask for Recommendations
If you are already considering an entertainer, then you can ask them to send you the contacts of a few people who worked with them before.
You should also watch videos that showcase their performance. If you cannot find them online or on their website, kindly ask them.
A strong recommendation can sometimes be stronger than a sales pitch, so make sure not to skip this step.
Also, a video is worth more than a thousand words, so make sure to include them in your research.
3. Make the Agreement
The agreement should include the details you have previously discussed in regards to the event. Don’t forget to include any equipment such as microphones or speakers that may be required.
The agreement is crucial when hiring corporate event entertainment. You do not want to be taken off guard – especially when it is a special occasion.
4. Keep Entertainers in the Loop
There can be various aspects which can change before the day of the event. You have to make sure to notify your performers of choice about any significant updates which can impact their performance.
Constant communication is essential.
On the day of the event, being in touch with them is even more important. You need to make sure the event will go off without a hitch. Moreover, that means everybody involved needs to stick to the schedule.
5. Don’t Overlook Promotion
Hiring entertainment was just the first step in event planning. Now you need to think about promoting it so that your guests will find out about the amazing things you have prepared for them.
Social media, press releases, website announcements, videos, emails – make use of these channels to get the word out. Of course, you do not have to use all of them, only those which make sense in your case.
Enjoy the Corporate Event Entertainment
You are done! These are the basic things you need to know if you want to hire entertainment for an upcoming corporate special occasion.
If you do not know whom to hire, then feel free to browse our list of speakers and entertainers. If someone catches your eye, don’t hesitate and contact us at (615) 283-0039. Alternatively, you can just fill in this form.
Also published on Medium.