Organizing a large corporate event is a great way to get to know your colleagues and business partners better.
It gives people a chance to relax and spend time together outside the usual business environment. Nevertheless, it involves a lot of work and pressure.
Here are some tips to plan such an event without feeling overwhelmed:
Figure out How Much You Can Spend
The first thing to start with is assigning the right budget for different expenses. Take your time to make a list. All kinds of costs will pop up: Invitations, food, transport, accommodation, entertainment, etc.
A large corporate event involves many costs, so don’t expect it to be cheap. Nevertheless, you need to spare as much as you can where you can.
That is why you should discuss this aspect with some of your staff members. They might come up with useful tips to reduce costs.
Another person who should be involved is someone from the finance department. This person knows better how much your company can afford to spend.
After establishing your budget, try to stick to it. Spending more might have an adverse impact on the other usual expenses of your company.
Assign Different Tasks to Different Team Members
Don’t be overwhelmed by this large corporate event that you’re planning. It goes without saying that you can’t do it all on your own. You’ll need to have your team members do some of the work for you.
The key to a successful event is assigning the right task to the right person. Think about your staff’s abilities. Divide different duties related to venue, timeline, prices, catering accordingly.
Working together on a huge project is also a great team building activity. Make sure your team communicates efficiently. That will help them understand the overall process.
It will also reduce the chances that they will overlook details.
Put Together a Well-Structured Plan
According to the purpose of your event, you have to organize a detailed activities list. Your primary goal might be getting colleagues and business partners together to socialize.
Even so, you still need to have an action plan. That involves many aspects. Who will host your event? Do you need to get a host speaker or will someone in your company do the talking?
No matter who will do it, the speech has to be flawless. At a large corporate event, you need to come up with the right words. You need to engage the crowd.
However, if you don’t think you’re up to it, you can always hire a professional speaker instead.
Make Things More Casual at Your Large Corporate Event
We know people will gather there to talk or do business. This doesn’t mean you can’t afford to lighten the mood. People don’t have to feel stiff and stressed at your event. Try to help them unwind a little bit.
Having a professional entertainer is the best option. Our advice is to hire an artist like Jeff Allen, who will suit any taste. Jeff can find the perfect mix between clean comedy and hilarious humor.
We wish you good luck in planning that terrific large corporate event. Don’t forget to take one step at a time to avoid exhaustion.
Need an entertainer? Don’t hesitate to contact us today.