A large corporate event can put a little bit of pressure on you because it can take some time to figure out how to please everyone.
While every person likes very different things when it comes to events, there are some tips you can use to make sure the event will run smoothly, and the majority of the attendees will talk about it after it’s over.
Here are our essential tips for throwing a big and successful corporate event.
1. Pick The Right Venue
After the range date of the event is set, the first thing you’ll need to do is book the venue. Even though you won’t know exactly how many people will RSVP for an event that’s months from now, it’s essential to make at least an estimation of how many people will attend.
This is going to help you pick the best venue according to the size of the crowd.
If you end up having too much space, it will seem as if people didn’t want to attend and that’s going to look bad. Having an over-crowded venue will not be the best scenario either because the guests won’t feel comfortable.
Another aspect to keep in mind when picking the venue is accessibility. It should be easy to get there by car (personal, taxi, or any other car sharing services) and parking needs to be available as well.
2. Personalize The Space
No matter when you decide to organize it, it’s essential to pick a theme and then choose how you’re going to personalize the venue.
From decorations to food, the colors you’re going to choose, the invitations and even the way you’re going to communicate the event, everything needs to be connected to the event’s theme.
3. Choose Catering Wisely
When organizing a large corporate event, you want to make sure that you work with a caterer that has experience doing events with hundreds of people.
The last thing you want is to run out of food or drinks. That is why you need to hire a catering company that’s reliable and can potentially help you overcome unexpected situations.
4. Have A Wow Moment
This significant event is also most probably the most important you’re throwing during a year, which is why it’s essential to surprise your guests so they can remember it even weeks or months after it’s over.
The best way to do this is by booking either a keynote speaker that’s also a celebrity or by hiring high-quality entertainment, such as a mind-blowing magician or a ventriloquist act seen on America’s Got Talent.
5. Automate What You Can
When planning a large event, you’ll have many things to worry about on your checklist, which is why automating certain aspects can save you much time.
Here are some a couple of things you can automate:
- Social media promotion – you can create a set of social media posts ahead and then use a social media management tool to schedule them. This way, you won’t need to post them every single day on multiple accounts manually.
- Tasks – to make sure you don’t forget anything important, plan everything and write everything down. Then, start adding tasks in your calendar and include reminders for them.
Throw Your Big Corporate Event in Style
A big event doesn’t have to intimidate you – as long as you start organizing it way ahead of time and you follow the tips we mentioned in this post.
Want some help to bring the WOW factor into your event? Then give us a call at (615) 283-0039 so we can discuss how to make that happen.